Condo Association and COOP Management Services

ANNUALLY:

  •         Prepare prioritized budget for Board approval.

  •         Order and review third party audit, review or compilation of financial statements.

  •         Order and review all third party tax returns and filings.

  •         Renew licenses, as needed.

  •         Review, advise, and consult with Board on contracts for outside services.

  •         Review, advise, and distribute Board rules, regulations and governing policies.

  •         Prepare and file vendor 1099's.

  •         Review all certificates of liability insurance for all contractors to ensure adequate coverage.

 

MONTHLY:

  •         Receive record and deposit fees.

  •         Pay all association bills.

  •         Prepare Income and Expense Reports.

  •         Prepare Arrears Report.

  •         Prepare Accounts Receivable Report.

  •         Prepare Accounts Payable Report.

  •         Prepare Trial Balance.

  •         Prepare year-to-date budget to actual comparisons.

  •         Maintain all record keeping functions.

  •         Prepare Property Report for Board meeting.

  •         Attend all Board meetings covered in contract.

  •         Distribute Board generated minutes of all public session and meetings.

  •         Review third party payroll service and withholding reports.

 

WEEKLY:

  •         Provide e-mail update on issues affecting the Board policy or which need Board attention.        

 

AS-NEEDED:

  •         Report on laws, regulations, and trends in condominium management.

  •         Assist in hiring, training and supervising all personnel.

  •         Regularly inspect building.

  •         Coordinate extermination, pest control and other regularly scheduled services.    

  •         Interview and negotiate contracts with prospective contractors and service provid­ers.

  •         Review and approve all work done to common areas.

  •         Prepare Certificates of Resale for Purchase by Sellers.

  •         Maintain building directory for programming of telephone entry systems.

 

CONTINUOUSLY:

  •         Maintain contact with Board members on administrative concerns and issues needing action.

  •         Maintain contact with on-site personnel.

  •         Provide emergency on-call service reporting and referral system. 

 

 

Special Additional Services:

  • Assist the Board of Directors and the Association Council the best litigation strategy and provide unlimited litigation support.

  • Assist the Board of Directors to identify the best suited professional structural engineering firm, compile all structural/design defects and work with the structural engineer to provide the Board of Directors the best implementation plans possible.

 

Contact us to find out more...