Condo Association and COOP Management Services

ANNUALLY:

•         Prepare prioritized budget for Board approval.

•         Order and review third party audit, review or compilation of financial statements.

•         Order and review all third party tax returns and filings.

•         Renew licenses, as needed.

•         Review, advise, and consult with Board on contracts for outside services.

•         Review, advise, and distribute Board rules, regulations and governing policies.

•         Prepare and file vendor 1099's.

•         Review all certificates of liability insurance for all contractors to ensure adequate coverage.

 

MONTHLY:

•         Receive record and deposit fees.

•         Pay all association bills.

•         Prepare Income and Expense Reports.

•         Prepare Arrears Report.

•         Prepare Accounts Receivable Report.

•         Prepare Accounts Payable Report.

•         Prepare Trial Balance.

•         Prepare year-to-date budget to actual comparisons.

•         Maintain all record keeping functions.

•         Prepare Property Report for Board meeting.

•         Attend all Board meetings covered in contract.

•         Distribute Board generated minutes of all public session and meetings.

•         Review third party payroll service and withholding reports.

 

WEEKLY:

•         Provide e-mail update on issues affecting the Board policy or which need Board attention.        

 

AS-NEEDED:

•         Report on laws, regulations, and trends in condominium management.

•         Assist in hiring, training and supervising all personnel.

•         Regularly inspect building.

•         Coordinate extermination, pest control and other regularly scheduled services.    

•         Interview and negotiate contracts with prospective contractors and service provid­ers.

•         Review and approve all work done to common areas.

•         Prepare Certificates of Resale for Purchase by Sellers.

•         Maintain building directory for programming of telephone entry systems.

 

CONTINUOUSLY:

•         Maintain contact with Board members on administrative concerns and issues needing action.

•         Maintain contact with on-site personnel.

•         Provide emergency on-call service reporting and referral system. 

 

 

Special Additional Services:

• Assist the Board of Directors and the Association Council the best litigation strategy and provide unlimited litigation support.

• Assist the Board of Directors to identify the best suited professional structural engineering firm, compile all structural/design defects and work with the structural engineer to provide the Board of Directors the best implementation plans possible.

 

Contact us to find out more...